Team Coordinator

Job Description Summary

The Team Coordinator ensures effective coordination of key business and administrative activities, supporting teams with contracts, procurement, reporting, document workflows, meetings, events, and logistics. The role works closely with cross-functional stakeholders to ensure smooth, timely, and compliant execution of operational processes.

 

Job Description

Key Responsibilities

• Support team members in planning and executing brand plans, programs, and promotional activities.
• Coordinate contracts and ensure timely collection, administration, and archiving of signed agreements.
• Prepare and submit reports accurately and on time.
• Process invoices and support vendor creation and maintenance in SAP, Ariba, and related systems.
• Create, track, and close Purchase Orders (POs).
• Manage document approval and signature workflows through the Vchasno electronic document management system.
• Collaborate with Legal and other stakeholders to maintain documentation and internal processes.
• Support the organization of meetings, events, travel arrangements, and other logistical activities.
• Track action items and provide administrative and operational support to the team.
  

What you'll bring:

Experience in team coordination, administration, project support, or a similar role.

Strong organizational skills and attention to detail.

Experience working with contracts, invoices, and procurement processes.

Knowledge of SAP, Ariba, or similar systems is an advantage.

Strong communication and stakeholder management skills.

Proficiency in Microsoft Office applications.

 

Skills Desired

Alteryx, Analytical Thinking, Brand Awareness, Business Networking, Digital Marketing, Marketing Communications (MarCom), Marketing Planning, Marketing Strategies, Media Campaigns, Process Documentation, Statistical Analysis