Recruitment Administrator, Bengaluru

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Job Summary

We are seeking a detail-oriented and proactive Recruitment Administrator with 2-5 years of recruitment coordination experience, preferably supporting hiring within the Banking, Financial Services, and Insurance (BFSI) sector. The ideal candidate will manage end-to-end interview coordination, stakeholder communication, candidate engagement, and recruitment process administration to ensure a seamless hiring experience.

Key Responsibilities

Recruitment Coordination

• Coordinate and schedule interviews between candidates, hiring managers, and interview panels.
• Manage interview logistics, calendar scheduling, and meeting room arrangements.
• Track candidate progress throughout the recruitment lifecycle.
• Ensure timely communication with candidates regarding interview schedules, feedback, and onboarding requirements.

Stakeholder Management

• Serve as the primary point of contact for recruiters, hiring managers, and candidates.
• Collaborate with BFSI business leaders and recruitment teams to ensure hiring timelines are met.
• Facilitate smooth communication across multiple stakeholders.

Candidate Experience

• Deliver a positive and professional candidate experience throughout the recruitment process.
• Respond to candidate inquiries and provide timely updates.
• Coordinate offer rollouts and pre-joining engagement activities.

Recruitment Operations

• Maintain accurate candidate data in Applicant Tracking Systems (ATS).
• Generate recruitment reports and dashboards related to hiring progress, interview status, and offer acceptance metrics.
• Ensure compliance with company policies, audit requirements, and BFSI hiring standards.

Onboarding Support

• Coordinate documentation collection and background verification processes.
• Support onboarding activities and ensure successful candidate joining.
• Liaise with HR operations and business teams for smooth onboarding.

This role is ideal for recruitment professionals who thrive in a fast-paced hiring environment and have experience supporting BFSI talent acquisition programs.

• Work Mode - 5 Days Work from office
• 2-5 years of experience in recruitment coordination, talent acquisition operations, or staffing support.
• Prior exposure to BFSI hiring and recruitment processes., Candidate Experience & Communication along with Reporting & Analytics
• Experience working with Applicant Tracking Systems (ATS) such as Workday, SuccessFactors, Taleo, iCIMS, or similar platforms.
• Strong proficiency in MS Excel, Outlook, PowerPoint, and Teams.
• Bachelor's degree in Human Resources, Business Administration, or related field.

• Required Skills

• Excellent communication and stakeholder management skills.
• Strong organizational and multitasking abilities.
• High attention to detail and process orientation.
• Ability to manage high-volume hiring and multiple requisitions simultaneously.
• Knowledge of recruitment metrics and reporting.
• Strong problem-solving and coordination skills.

• Preferred Qualifications

• Experience supporting volume hiring for banking, financial services, insurance, fintech, or related organizations.
• Familiarity with background verification and compliance requirements in the BFSI sector.
• Experience working in an RPO, staffing, or corporate recruitment environment.

• Key Competencies

• Candidate Relationship Management
• Interview Scheduling & Coordination
• Stakeholder Management
• ATS Management
• Recruitment Operations
• Process Excellence
• Time Management
• Data Accuracy & Reporting